Hands-on Training: ‘Organize your work and yourself’– with Outlook and OneNote


Location: Erasmus MC

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Course 
Hands-on training: ' Organize your work and yoursel ' - with outlook and OneNote 
 
2 whole days: the course will be planned as soon as a minimum of 10 participants have registered; if possible, we would like to start with 2 groups (20 participants)

This training is intended for professionals who are receiving a lot of email and who are managing many projects and tasks. In this course you will learn to adopt an effective workflow and you will create overview over your total workload. You will clean up our inbox and organize your projects and actions digitally in Microsoft Outlook and OneNote. In addition, you will review your personal working style and get tools to work with more focus in a proactive manner.

Background
You feel that now is the time to find an answer to the increasing pressure at work. You experience difficulty keeping the overview over your work. This may be partly due to an increasing amount of work, responsibilities and email traffic. Every day, you struggle with email and you find it difficult to prioritize and to keep the overview over your actions.

In the training Organize your work and yourself (OYW), you will work in your own digital Erasmus MC account to achieve more overview over your work. As soon as you have a better overview, you will notice that you can prioritize more easily and that you can plan your work more effectively.

Contents of the training
Workflow management is the central theme of the first day. In first instance, you will work in your own Erasmus MC Outlook inbox to clean up your inbox and to rearrange your email archive. You will practice searching email in different ways. You will learn how to process email effectively end how to translate the contents of an email into goals that you want to achieve and into actions that are needed to achieve these goals. The result: an empty inbox every day and a clear overview over the emails that require action.

In addition, you will learn how to achieve overview over your projects and required actions with Outlook (first day) and/or with Microsoft OneNote (second day, morning or afternoon). OneNote is a digital notebook which you can use to make project and meeting notes and to organize project-related documents such as pdfs, Word, Excel files or lab results in one central place.

Finally, you will reflect on your personal working style and identify ineffective work routines (second day, morning or afternoon). You will work with more focus in a proactive manner on those things that are the most important in your work.

Course objectives

  • Adopt a more efficient workflow in order to get more in control over your work.
  • Process emails efficiently, have a better overview and spend less time on e-mail
  • Achieve overview over your projects and actions
  • Prioritize and plan your work more easily
  • Gain more insight in your personal working style so that you can adapt your working style to work more effective.
 The course consists of two days. On both days you will be offered a lunch.

When we get enough registrations, we start the course for two groups in parallel with day 1 on a different day. On the second day the two groups are organized on the same day with a lunch together. After lunch on the second day, the two groups will change training room and trainers.


Audience and participation
This training is intended for professionals from the Erasmus MC (PhD students, Post docs as well as  Senior scientists) who recognize one or more of the following issues:
  • You receive a lot of email and your inbox is exploding
  • You mark e-mails which require action with a flag or you make them unread
  • You lose time by handling e-mails ineffectively and by ineffective archiving and searching
  • You do not have a to-do list or maybe several to-do lists which are not working for you
  • You are managing many projects and tasks and struggle to keep the overview
  • You feel the need to organize meeting and project notes in a more consistent way
  • Your work is slowing down by ineffective work routines 
 
Teacher
Renée Niessen, RCN Advies & Training (workflow management, Outlook)
Rosemarie Smit-Bertens, SmitBertens Trainers (personal effectiveness, personal coaching)
Carlo van der Zon, Access It Trainingen (Outlook, OneNote)

 
Date, Time & Location

First day: Organize your work and yourself – with Outlook

  •  t.b.c
  • 09.00 – 17.00
  • Trainers: Renée Niessen and Rosemarie Smit-Bertens
  • Computer room t.b.c

Second day (morning or afternoon): Organize your work – with OneNote

  •  t.b.c.
  • 09.00 – 12.45 or 13.15 – 17.00
  • Trainers: Renée Niessen and Carlo van der Zon
  • Computer room t.b.c.

Second day (morning or afternoon): Organize yourself

  • t.b.c.
  • 09.00 – 12.45 or 13.15 – 17.00
  • Trainer: Rosemarie Smit-Bertens
  • (Normal class room t.b.c)
 

ECTS
Full participation is  0,6 ECTS.
 

Maps
www.molmed.nl/maps/maps.asp
 

Course fees 
For non-commercial participants the course fee  € 400/ 2 days
Discounts: 
PhD students get a 50% discount and pay €200/ 2 days. 
Participants from the postgraduate school MolMed get a 100% discount and pay €0.
Master students, get a 50% discount and pay €200/ 2 days. 
Master students who have to pay the fee from their personal budget get a 75% discount and pay €100/ 2 days. 
If these financial requirements should pose a problem, please contact Frank van Vliet, managing director of the Erasmus Postgraduate School Mol Med, at: f.vanvliet@erasmusmc.nl


General information
Financial regulation of the Postgraduate School MolMed, from January 1st 2019, the following financial rules apply, but they may differ per course still. Look at the course fee of each course to be sure which discounts are really applied:
• Non-commercial course, symposium or workshop fee: €200/day, €750/week
• Participants of the postgraduate school MolMed: discount of 100%
• However, the Personal Leadership course and the workshops Photoshop/Illustrator/Indesign have to be paid from the ‘personal budget’ of employees, MolMed members and PhD students included. So they will receive an invoice from us which you have to pay and which will be reimbursed by your Department. When you will pay from your personal budget you need to provide us your home address details for the invoice. 
If there is no personal budget left, the MM-members get a discount of 100%.
• PhD students and Master’s students, regardless of institution: discount of 50%.
•The course fees of research master’s students will be paid by their master program at rate of €100/ECTS. For not I&I master students: please inform your master program in advance whether they agree to pay.
•Master’s students who are paying the fee from their private budget: discount of 75%. When you will pay from your personal budget you need to provide us your home address details for the invoice.
•However, 2 courses in statistics are paid centrally by the Dept. of Research policy for all PhD students from Erasmus MC! These are R and the SPSS course. So for Erasmus MC PhD students, these courses are always free, provided you are officially registered as a PhD student.
There is one fee for the entire course. There is no reduction for partial participation.
Commercial participants, companies & sponsors are invited to inquire about commercial tuition fees and about sponsoring.
All invoices will be sent by email to the mail address that you filled in upon registration. If this address is not correct we use your Erasmus MC address.
 
Those who register for a course, symposium or workshop agree with these financial conditions.



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