Hands-on Training: Getting your PhD done – with Outlook and OneNote

Course date: 15 February 2021 - 08 March 2021
Location: Online Teams

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NB. This course will be given online via Teams.

Hands-on Training:
Getting your PhD done – with Outlook and OneNote

This workshop consists of two sessions and is intended for PhD students who want to adopt an efficient workflow and who want to use Microsoft Outlook and OneNote to organize e-mail, to-do’s, literature and notes related to your PhD project efficiently.

Finishing your PhD project in time is no easy task. You have a variety of tasks on your plate such as performing experiments, analyzing data, studying literature and writing articles. Maybe you have additional tasks such as writing grant proposals, educating students or performing clinical work in case you are a medical doctor. Every now and then you may feel overwhelmed by all the things you have to do, and you may find it difficult to prioritize and plan your work.

In this workshop you will learn to organize your work in such a way that you keep the overview over everything that is going on. You learn how to get email under control and to make a to-do list in Microsoft Outlook that works for you. In OneNote you will organize your project notes, relevant literature and documents related to your PhD project.

As soon as you have adopted a more efficient workflow and have a better overview, you will notice that you can prioritize more easily and that you can work on your PhD project more effectively.

Contents of the training
In the first session you will work in your own Erasmus MC Outlook inbox to clean up your inbox and to rearrange your email archive. You will practice searching email in different ways. You will learn how to process email effectively end how to translate the contents of an email into goals that you want to achieve and into actions that are needed to achieve these goals. The result: an empty inbox every day and a clear overview over the emails that require action.

In addition, you will learn how to achieve overview over your projects and required actions with Outlook and/or with Microsoft OneNote.

In the second session you will work with Microsoft OneNote, OneNote is a digital notebook which you can use to make project and meeting notes and to organize project-related documents such as pdfs, Word, Excel files or lab results in one central place.

Course objectives

  • Adopt a more efficient workflow in order to get more in control over your work.
  • Process emails efficiently, have a better overview and spend less time on e-mail
  • Achieve overview over your projects and actions
  • Prioritize and plan your PhD work more easily
  • Archive and search pdfs of relevant literature in Microsoft OneNote

·        Renée Niessen, RCN Advies & Training (workflow management, Outlook)
·        Carlo van der Zon, Access It Trainingen (Outlook, OneNote)

The training is in English!  

Time, Date & Location
Monday 15 February       13.30-17.00     Teams
Monday 8 March              13.30-17.00     Teams

Full participation is 0,3 ECTS. 


€200/ 2 half days


 Attendance fee

The subscription fee of non-commercial participants for the Course is €200 per day

•All participants from the Postgraduate School MolMed get a discount of 100 % 

•PhD students and research master students have 50% discount 

•Research master students who pay it themselves have 75% discount

We will send you an invoice (if applicable) after attending the course.

•If there is personal budget left, you need to use this in order to pay. Otherwise, IF you are a MolMed member you can participate for free.

General financial regulation of the Postgraduate School MolMed

From January 1st, 2021 the following financial rules apply, but they may differ per course still. Look at the course fee of each course to be sure which discounts are really applied:

Non-commercial course, symposium or workshop fee: €200/day, €350/2days, €750/week.

• Participants of the postgraduate school MolMed: discount of 100%

• However, the Research Management course and the workshops Photoshop/Illustrator/Indesign have to be paid from the ‘personal budget’ of employees, MolMed members and PhD students included. So they will receive an invoice from us which you have to pay and which will be reimbursed by your Department. When you will pay from your personal budget you need to provide us your home address details for the invoice

• PhD students and Master’s students, regardless of institution: discount of 50%.

The course fees of research master’s students will be paid by their master program at rate of €100/ECTS. For not I&I master students: please inform your master program in advance whether they agree to pay.

Master’s students who are paying the fee from their private budget: discount of 75%. When you will pay from your personal budget you need to provide us your home address details for the invoice.

However, 2 courses in statistics are paid centrally by the Dept. of Research policy for all PhD students from Erasmus MC! These are R and the SPSS course. So for Erasmus MC PhD students, these courses are always free, provided you are officially registered as a PhD student.

There is one fee for the entire course. There is no reduction for partial participation.

Commercial participants, companies & sponsors are invited to inquire about commercial tuition fees and about sponsoring.

All invoices will be sent by email to the mail address that you filled in upon registration. If this address is not correct we use your Erasmus MC address.


Those who register for a course, symposium or workshop agree with these financial conditions.



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