Hands-on Training: ‘Organize your work and yourself’– with Outlook and OneNote

Course date: 18 October 2021 - 13 December 2021
Location: Online Teams

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Nb. This course will be given online via Teams.


Course 
Hands-on training: ' Organize your work and yourself ' - with outlook and OneNote 

 
Description 
This training is intended for professionals who are receiving a lot of email and who are managing many projects and tasks. In this course you will learn to adopt an effective workflow and you will create overview over your total workload. You will clean up our inbox and organize your projects and actions digitally in Microsoft Outlook and OneNote. In addition, you will review your personal working style and get tools to work with more focus in a proactive manner.


Background

You feel that now is the time to find an answer to the increasing pressure at work. You experience difficulty keeping the overview over your work. This may be partly due to an increasing amount of work, responsibilities and email traffic. Every day, you struggle with email and you find it difficult to prioritize and to keep the overview over your actions.

In the training Organize your work and yourself (OYW), you will work in your own digital Erasmus MC account to achieve more overview over your work. As soon as you have a better overview, you will notice that you can prioritize more easily and that you can plan your work more effectively.

Contents of the training
Workflow management is the central theme of the first two sessions. In first instance, you will work in your own Erasmus MC Outlook inbox to clean up your inbox and to rearrange your email archive. You will practice searching email in different ways. You will learn how to process email effectively end how to translate the contents of an email into goals that you want to achieve and into actions that are needed to achieve these goals. The result: an empty inbox every day and a clear overview over the emails that require action.

In addition, you will learn how to achieve overview over your projects and required actions with Outlook (first two sessions) and/or with Microsoft OneNote (session 4). OneNote is a digital notebook which you can use to make project and meeting notes and to organize project-related documents such as pdfs, Word, Excel files or lab results in one central place.

Finally, you will reflect on your personal working style and identify ineffective work routines (in session 3 and 5). You will work with more focus in a proactive manner on those things that are the most important in your work.

Course objectives

  • Adopt a more efficient workflow in order to get more in control over your work.
  • Process emails efficiently, have a better overview and spend less time on e-mail
  • Achieve overview over your projects and actions
  • Prioritize and plan your work more easily
  • Gain more insight in your personal working style so that you can adapt your working style to work more effective.

Audience and participation
This training is intended for professionals from the Erasmus MC (PhD students, Post docs as well as  Senior scientists, other interested professionals) who recognize one or more of the following issues:
  • You receive a lot of email and your inbox is exploding
  • You mark e-mails which require action with a flag or you make them unread
  • You lose time by handling e-mails ineffectively and by ineffective archiving and searching
  • You do not have a to-do list or maybe several to-do lists which are not working for you
  • You are managing many projects and tasks and struggle to keep the overview
  • You feel the need to organize meeting and project notes in a more consistent way
  • Your work is slowing down by ineffective work routines 
 
Teachers
Renée Niessen, RCN Advies & Training (workflow management, Outlook)
Henry Smit, SmitBertens Trainers (personal effectiveness, personal coaching)
Carlo van der Zon, Access It Trainingen (Outlook, OneNote)

 
Date, Time & Location
Monday 18 October              09.00-12.30  Teams  -  Henry & Renée
Monday 1 November             09.00-12.30  Teams  -  Renée
Monday 15 November           09.00-12.30  Teams  -  Henry
Monday 29 November           09.00-12.30  Teams  -  Carlo & Renée
Monday 13 December           09.00-12.30  Teams  -  Henry 

 

ECTS
Full participation is  0,6 ECTS.
 

Maps
www.molmed.nl/maps/maps.asp

 
Course fees:
If not otherwise indicated, Erasmus MC PhD courses are free for Erasmus MC PhD candidates and Research Master students who use them as electives. Erasmus MC employees pay €100/day. External PhD candidates pay €100/day. Commercial and other external participants pay €200/day. There is one fee for the entire course, there is no reduction for partial participation.

Cancellation policy:
Erasmus MC Graduate School charges a cancellation fee of €75 for all cancellations made more than 22 days before the start of the course. Fifty percent of the course fee is due for cancellations made between 21 and 10 days before the start date. The full course fee is due for cancellations made less than 10 days before the start date, or in case of no-show without cancellation. For Erasmus MC PhD candidates the full course fee in case of the cancellation policy will be the equivalent of the number of course days times €100. 

All invoices will be sent to the head of department or for external participants to the e-mail address provided upon registration. 

Those who register for a PhD course agree with these financial conditions.



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